Time and Labor Management Tools include:

Benefits

Time and Attendance from Paycom provides you the tools to more accurately and efficiently manage when, where and how your employees report their hours worked. You can apply customized rules, and use batch editing and helpful time card management tools to accommodate even the most complex Time and Labor Management needs.

Features

  • Employees and managers can edit and approve time online.
  • Update payroll automatically with approved time.
  • Search for time cards with missed punches, or add forgotten punches, sick or vacation hours, bonus pay dollars or special comments.
  • Use batch editing to enter a punch or holiday hours one time for a group of employees.
  • Set rounding rules, automatic lunch deductions, shifts crossing midnight, bonuses, weekend differentials, holidays worked and more.
  • Use an unlimited number of pay classes and assign hours to multiple earning codes.

Reports

Total Hours Summary Report — Capture each employee’s earnings by total hours.

Total Hours Summary Report by Department — This report provides you with an in-depth analysis of an employee’s earnings by department.

Time Detail Report — Details each time card with supervisor/employee approval and each punch by day and total earnings.

Missing Punch Report — This detailed report pulls any missing punches for an employee.

Tardy and Lunch Tardy Report — Valuable reports like this one help you determine an employee’s scheduled time, actual time, minutes allowed prior to tardy and total minutes/hours tardy.

Punch Audit Report — Details each employee's punches by day, if they changed a punch, added or deleted a punch, plus shows all comments and punches for the date period entered.

Labor Analysis/Overtime Report — Captures total hours worked per day by employee by date range.

Benefits

Schedule Exchange from Paycom helps managers meet the operational and compliance demands involved with employee scheduling. As part of Paycom’s all-in-one solution, scheduling makes the most effective use of your workforce by reducing overstaffing to help control labor costs and by avoiding understaffing to improve service quality and avoid safety issues. Its automated functionality provides for a seamless workflow with payroll and Time and Labor Management. Cloud-based convenience provides employees and managers access to their schedules at anytime.


The customizable Schedule Exchange tool grants an instant, big-picture view on employee availability, while empowering employees to swap shifts with one another.

Features

  • Use shift templates and schedule groups to create and edit schedules.
  • Set exception, rounding and deviation rules for your different pay classes.
  • Implement a point system in line with your company policies. You can choose from a variety of exceptions, including Day In Early, Day In Late, Break Early, Break Late, Long Lunch, etc.
  • Set the number of minutes allowed before the exception is applied and the number of points accrued if an exception is received.
  • View an Employee Schedule Dashboard to see who is working when by department and by shifts.
  • Employees can view their schedule any time, anywhere, as well as approve it and move it to their web time sheet.
  • Monitor scheduling changes, daily exceptions and other attendance activity to help control labor costs.
  • Allocate shifts on a day-to-day basis.
  • Batch-assign shifts to multiple employees.
  • Get an instant, big-picture view on employee availability.
  • Assigned shifts automatically display on time cards and in Employee Self-Service.
  • Co-workers can swap shifts with one another, or issue requests for a shift to be picked up.

Benefits

Time-Off Requests from Paycom automate and standardize time off request procedures and helps employers remain effectively staffed. Managers can view an online Time-Off Calendar to easily monitor which team members have scheduled off and when. They can quickly view employee leave accruals and approve or deny requests with or without comments.


Through Employee Self-Service, employees easily can view the time off they have available and submit requests for time-off. On their Time-Off Calendar, employees can see blackout dates, the status of their leave requests and any manager comments. Approved time off automatically populates on the employee’s time card.

Features

  • Time-Off Calendars allow managers to see pending, approved and denied time-off requests.
  • Managers are notified when employees request time off and can quickly approve or deny requests with or without comments.
  • Employees can view their available PTO in Employee Self-Service and easily submit requests for time off.
  • Employees can view the status of their requests on their Time-Off Calendar.
  • Approved time off is automatically populated on the employee’s time card.
  • Monitor and report on all time-off activity.

Benefits

Web Time Clocks from Paycom allow employees to clock in and out online or enter time in online time sheets that automatically update to payroll when approved. Paycom eliminates the need to manually calculate time sheets or rekey that information into your payroll system.

Features

  • Employees can clock in and out at their desk with web-based time clocks.
  • Employees can also enter time in online time cards.
  • WAN-IP filtering prevents web punches from unauthorized networks.

Benefits

Hardware Terminals from Paycom are ideal for single or multi-clock environments. Different types of hardware terminals are available, where you can punch a time card, swipe a badge, key in a badge number or use the fingerprint sensor technology of a biometric terminal.

Features

  • Choose from a variety of hardware terminals, including standard, badge-swipe, biometric and more, in a single or multi-clock environment.
  • Hardware terminals transfer time data to payroll via the web.

Benefits

Labor Allocation from Paycom simplifies the process of setting up and tracking employee hours based on the job the employee is working. Employees can use a web time clock to clock into a specific job or use a web timesheet to allocate their hours on their time card. Payroll is updated automatically with the data.

Features

  • Track an employee’s hours worked based on the job that the employee is working.
  • Set up different category levels and add as many category details as necessary.
  • Employees can clock into a specific job or use the web time sheet to allocate hours on their time card.
  • Hours also can be set up to be distributed automatically by a set percentage each payroll.

Benefits

Labor Management Reports help you get up-to-the-minute reports on the information you need to better manage your labor force. You can manage overtime, monitor your labor distribution, see who is clocked in and more.

Features

  • Get real-time reports to manage your labor force.
  • See who is clocked in.
  • Report on employee hours near the end of a pay period to manage overtime.
  • Hours also can be set up to be distributed automatically by a set percentage each payroll.
  • Run daily department totals on hours worked.
  • Monitor your labor distribution.

Benefits

Enhanced ACA from Paycom is the business solution for complying with the ever-changing complexities of the Affordable Care Act. You’ll receive the convenience of having all your ACA data in a real-time dashboard, plus:

  • Peace of mind
  • IRS Forms 1094/1095-B or -C filed for you
  • Proactive alerts on actionable items
  • Comprehensive reporting and monitoring
  • Legislative updates

Features

  • Monitoring – Get alerts on key events, including approaching Applicable Large Employer status, workers nearing full-time status or employees with measurement periods ending.
  • Evaluation – Audit and review historical and current ACA data, as well as employer shared responsibility requirements.
  • Reporting – Monitor ACA status changes, trending hours, coverage affordability, employee coverage percent offered, Applicable Large Employer trends and “pay or play” calculations.
  • Education – Get the latest legislation overviews, compliance requirements and ongoing updates.

Which of your employees are approaching overtime? How many part-time employees are approaching a 30-hour workweek that could trigger ACA requirements? Who is currently clocked in? If you can measure your labor activity, you can manage it, and Paycom helps you do just that with more insight into your information than any other provider. Our real-time Report Center offers the ability not only to report across all data stored in the system, but across multiple years and EINs, in a variety of formats, with the following types of time and labor reports:

Pre-Defined Reports

  • Hours Worked vs. Threshold
  • Labor Allocation
  • Labor Analysis/Overtime
  • Punch Audit
  • Total Hours Summary
  • Total Hours Summary by Allocation
  • Employee Time-Off
  • Actual, Scheduled and Projected Hours
  • Unscheduled Shifts
  • Employee Schedule Change
  • Schedule Forecasting
  • and many more

Time and Labor Management Report Writer allows you to create custom reports for a more comprehensive and graphical analysis of your activity.


Push Reporting lets you set up recurring reports once and schedule them to be run automatically and sent to specific users, whether daily, weekly, monthly, quarterly or yearly.

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