Document Management Calculator

“U.S.-based companies spend $25 - $35 billion processing (filing, storing and retrieving) paper. Management of documents pushes that figure to $100 billion per year.”
– International Data Corporation

What are you spending on your paper-based HR document management?

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Searching for paperwork wastes time and money.
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How many HR staff do you have?


Percent of HR’s time spent searching for documents:

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Tool Tip Based on a 40 hr. work week.

Calculate how much you could be losing on your entire HR staff.

Studies estimate 30% of "knowledge workers'" time is spent searching for documents. Considering how many documents HR manages for each employee, the percentage is probably significantly higher.

  • OSHA
  • I-9
  • Hiring and employment records
  • Payroll records
  • Timesheets
  • Employee benefits
  • Tax records
  • Safety Data
  • Family medical leave records
  • Credit records
  • Affirmative action plan/data
  • Driving test records
  • ACA Records

Sources: Delphi Group, International Data Corporation, Paperless Projects, & The Boston Globe.


Average HR Employee Salary: $


Time Spent Searching

hours per year

What could your Human Resources department accomplish if more of their time were spent on strategic initiatives like talent acquisition, retention and engagement?

Total Cost:

per year

This number focuses on the cost of paper-based HR document management. However, it does not account for the cost to recover lost documents, which can cost between $350 - $700 per document. When you consider organizations lose a document every 12 seconds, these costs quickly add up.

Source: Paperless Project

Save Time and Money with a Single Application Solution: Paycom empowers employers with one solution for complete human capital management. Employee data is stored in one secure, cloud-based application eliminating the need to store sensitive data in multiple HR systems or in paper personnel files. Paycom’s Documents and Checklists tool offers a full-service solution with the appropriate accessibility, flexibility and cost to help you drive organizational performance.

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Document Management Whitepaper

Document Management Whitepaper

Advance Your HR Functions With Document Management.
Download the whitepaper.

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