Skip to Main Content

Expense Management

Accurately and efficiently manage reimbursements with Expense Management software, not manual, paper-based processes


Precise expense reporting software without the pain

With accuracy and efficiency, Paycom’s Expense Management software simplifies the entire reimbursement process, from submission to reporting. With each step of the critical functionality in the same app as payroll and other HR needs, reimbursement is seamless. By ditching paper receipts and manual entry, everyone benefits. It’s all in our expense tracking software for small businesses, enterprise companies and organizations in between.

Employees no longer need to keep track of paper receipts. With our employee expense report software, photos are simply uploaded to our self-service app or emailed for automatic parsing by AI technology. This eliminates manual entry and warns of duplicate expenses so your company doesn’t overpay.

The advantages don’t stop when Paycom’s expense reporting software finishes building expense reports for you. Because our software offers the ability to link employees to assigned credit card numbers, your days of having to chase employees down are over.

Our Expense Management software automatically allocates expenses imported into a general ledger. This relieves accounting personnel from the burden of manually separating expenses among high-level categories such as travel, meals or entertainment — which reduces the potential for errors.

mileage tracking

Our travel expense report software’s Mileage Tracker feature allows for accurate, effortless tracking and submission of business miles through our mobile app. To further avoid overpayment, add FAVR for autocalculated rates based on precise physical location instead of the national per-mile average.

Gain higher visibility with on-demand analytics and customizable reports

  • expense transactions
  • approvals audit
  • spending by department
  • approvals outside of policy
  • outstanding approvals
  • receipts not reviewed
  • potential duplicate expenses


Over 6.5 million Americans rely on Paycom’s technology every year

“I love the expense module because I’m freeing up my staff from having to do data entry. Now, they can do data management and really keep an eye out on spending trends.”

social services nonprofit

“We’ve definitely gotten a lot of scalability with Paycom. Being able to onboard more employees, make employee changes and clean up our expense and approvals processes has been huge.”

property management company

left arrow right arrow

Expense Management works well with


Now employees do their own payroll with a guided self-service experience.

Employee Self-Service®

Empower employees to enter and update their HR data in an easy-to-use app.

GL Concierge

Simplify and quickly track your payroll accounting data with infinite mapping.


See how Expense Management simplifies your processes

Yes. With Paycom’s proactive payroll experience, reimbursements approved in our expense report tracking software automatically flow to payroll.

Yes, the expense parsing feature within our business expense report software autopopulates receipt dates and amounts, limiting manual data entry overall. You deserve better use of your time and expense reporting software from Paycom allows that.

Yes. Our expense report software for small business to enterprise organizations allows clients to use their custom policies, provided the policies fit the options available through our policy setup.

When a client adds our Mileage Tracker feature, its employees’ mileage is tracked through our mobile app. Otherwise, employees can add mileage expenses through Expense Management’s mileage calculator, which is not GPS-based.

Clients are responsible for updating their own unit rates. However, clients can add our FAVR feature, named for the Fixed and Variable Rate allowance approved by the IRS. Through a combination of a monthly allowance and mileage reimbursement, FAVR reimburses employees who use their personal vehicles for work. FAVR cites the IRS’ standard mileage rates, which are usually updated each year; Paycom updates this rate accordingly. Beyond this, Paycom doesn’t automatically update our clients’ expense policies.

Yes. Paycom’s Expense Management tool allows clients to customize approval chains for expense requests. An expense report software comparison shows our app to be flexible for your needs.

  • Increase efficiency: Our expense reporting software streamlines processes, saving your business valuable time and resources.
  • Enhance accuracy: Ensure precise expense tracking and reimbursement calculations, reducing errors and boosting financial accuracy.
  • Ensure compliance: Stay compliant with company policies and regulations effortlessly, minimizing risks and ensuring peace of mind.
  • Gain transparency: Unlock insights into spending habits and trends, empowering better budget management and decision-making.
  • Seamless integration: Seamlessly integrate our expense reporting software with your existing financial systems for enhanced data flow and efficiency.
  • Drive cost savings: Identify cost-saving opportunities and optimize spending through comprehensive expense analysis and reporting.
  • Control expenses by setting parameters for employees.
  • Monitor expenses with insightful reports.
  • Let employees upload photos of receipts for reimbursement and automatic parsing.
  • Manage employee vehicle expenses with Mileage Tracker and FAVR, available as add-ons.
  • Tie receipts to assigned credit cards for an even smoother process.

Paycom’s single-database software employs comprehensive, in-depth and industry-proven standards and technologies to protect and defend customer data and its privacy in our environment. As one of the few payroll processors to be ISO 27001, ISO 27701, ISO 9001, ISO 22301, SOC 1 and SOC 2-certified, Paycom’s information security and privacy management and quality management systems are formally audited and verified for compliance annually.

Absolutely. Paycom’s expense reporting software is engineered to be scalable, catering to businesses of all sizes. Whether you’re a small startup or a large corporation, our software offers flexible solutions tailored to your specific needs. With customizable features and a user-friendly interface, it seamlessly adapts to the unique requirements of your business as it grows. Plus, our ongoing commitment to innovation ensures that our expense reporting software remains scalable and reliable, empowering businesses across industries and sizes to manage expenses efficiently and effectively.

For all your payroll needs in a single software, request a meeting

For all your payroll needs in a single software, request a meeting.

Request Meeting