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Personnel Action Forms

Enjoy a secure and efficient approval chain for payroll and HR changes with PAF HR software.


Easily document and approve role changes with personnel action forms software

When organizational changes occur, how do you let payroll and HR know? If your personnel action forms (PAFs) aren’t automated for unparalleled speed and consistency, you risk errors and noncompliance. Paycom’s Personnel Action Forms software streamlines the process with seamless systemwide updates.

For change requests of roles and compensation, our online PAF software eliminates data reentry and reduces errors associated with manual input. When HR approves a change, it automatically updates throughout our app, providing a clear audit trail at every step, including payroll effective dates.

Position and compensation changes can be made to reflect any shift in status. Promotions, demotions, lateral department changes and any other required documents are stored securely in online personnel files.

The ability to make efficient batch changes for groups of employees, generate activity reports and access your entire system of PAF records is at your fingertips. Plus, with our PAF software, change categories and reasons help ensure consistency, compliance and accuracy.

The built-in Performance Discussion Forms feature allows managers to support employee growth with a tool to document conversations about performance improvement plans, write-ups and more. Enjoy a secure and efficient approval chain without losing critical information.



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Explore the ins and outs of Personnel Action Forms

Yes, clients can set up PAFs to assign multiple individuals to the approval workflow. This way, PAFs are customizable to the approval structure of the company, department, team or project.

With Paycom’s PAF software, users can request changes in an employee’s:

  • compensation, including step increases and market adjustments
  • job, including a promotion, demotion or transfer
  • status, including termination, rehiring or a shift to part time

After a PAF’s final approval, changes automatically populate throughout our software on the effective date. Because Paycom is built as a single application with one database, that information never requires reentry, thereby reducing the chance for manual input errors.

Yes, desktop users of our PAF software can request a simultaneous change for multiple employees through “batch action” functionality. This makes it easier to apply similar revisions — such as supervisor change or location transfer — to a group. All batch-action PAF transactions must use the same templates.

Yes, several predefined reports are readily available within our Report Center. There, clients also can quickly and easily generate custom reports to fit their specific business needs.

For all your HR management needs in a single software, request a meeting

For all your HR management needs in a single software, request a meeting.

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