HR Compliance

E-Verify to Delete Records Older Than 10 Years

By

Tiffany Hill

| Nov 13, 2015

Have you been using E-Verify for more than a decade? If so, a recent action by the U.S. Citizenship and Immigration Services (USCIS) may affect you. On Jan. 1, 2016, the USCIS will delete E-Verify transactions that are more than 10 years old. This action is in accordance with the National Archives and Records Administration’s retention and disposal schedule.

How to obtain records 

E-Verify has created a Historic Record Report that must be downloaded no later than Dec. 31, 2015. For details, see Instructions to Download Historic Records Reports in E-Verify.

It is recommended that employers mark Forms I-9 with the E-Verify case verification number, in the instance that they want to retain the report with the corresponding forms.

About E-Verify®

E-Verify is a service that confirms employment eligibility by comparing information from an employee’s Form I-9 to data from the U.S. Department of Homeland Security and Social Security Administration records. Today, more than 600,000 employers of all sizes use the service, joined by about 1,400 new participating companies every week.

What to look for in a HRIS solution

Employers needing decade-old case records should take further action to preserve these reports.

To automate the employment verification process and reduce your exposure to audits, invest in a HRIS provider that offers this capability. Complete I-9s online with Electronic Signature Verification and securely store forms within the system.

With Paycom, you are covered and would not need to download historical forms because information is not purged and records are stored independently from E-Verify.

About the Author

Tiffany Hill

Tiffany Hill is an experienced employment and labor law attorney who currently serves as Paycom’s HR Legal Advisor. She maintains professional memberships in the Oklahoma, Ohio and Louisiana Bar Associations and is an active member with the Society for Human Resource Management and the National Association of Professional Women. In addition to her Juris Doctorate, Tiffany holds degrees in Civil Law and Political Science. In her spare time, Tiffany enjoys spending time with her three young sons and cultivating aspiring leaders through mentorship programs.

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