Wouldn’t it be great if you had important holidays and deadlines right at your fingertips?
We thought so, too! That’s why we created a free downloadable calendar compatible with Outlook, iCal and Google Calendar for easy access to the key dates every HR and payroll manager needs to know for 2023. Knowing holidays and compliance deadlines in advance helps keep your business moving forward, and taking time to celebrate the little things boosts ongoing employee engagement efforts.
Below are some important dates for staying compliant in 2023:
JANUARY 2023 HR COMPLIANCE DEADLINES
- Jan. 31 — IRS deadlines to file:
- Form 940 for previous tax year
- Form 941 reporting on Q4 2022
- Form 943 for previous tax year
- Form 945 for previous tax year
- Form W-2/W-3 to employees
- Form 1099 to contractors, vendors, etc.
- Jan. 31 — IRS deadlines for employers to furnish:
- Form W-2/W-3 to employees
- Form 1099 to contractors, vendors, etc.
- Form 1095-C to employees
FEBRUARY 2023 HR COMPLIANCE DEADLINES
- Feb. 15 — Renewal deadline for employees claiming exemption on their federal Form W-4
- Feb. 28 — IRS deadlines to file:
- Forms 8922 (paper forms)
- Forms 1094 and 1095 (paper forms)
- Forms 8027 (paper forms)
- Forms 1097, 1098, 1099, 3921, 3922 and W-2G
MARCH 2023 HR COMPLIANCE DEADLINES
- March 15 — IRS deadlines to:
- File S corporate and partnership tax returns
- File Form 1042-S
- Send all Forms 1042-S to foreign national employees
- March 31:
- EEO-1 Report deadline
- IRS deadline to electronically file Forms 8027, 1094-C, 1095-C
- End of Q1
APRIL 2023 HR COMPLIANCE DEADLINES
- April 15: IRS deadline to submit individual tax returns
- April 18: IRS deadline to file Form 1120, C corporation taxes
MAY 2023 HR COMPLIANCE DEADLINES
- May 1: IRS deadline to file Form 941, employer’s quarterly tax return
- May 15: IRS deadline to file Form 990 for a calendar-year filer
- May 31: IRS deadline to file Form 1096 with Form 5498
JUNE 2023 HR COMPLIANCE DEADLINES
- June 30: End of Q2
JULY 2023 HR COMPLIANCE DEADLINES
- July 31 — IRS deadline to file:
- Form 5500 for calendar-year plans
- Form 941, employer’s quarterly tax return
AUGUST 2023 HR COMPLIANCE DEADLINES
- No important deadlines.
SEPTEMBER 2023 HR COMPLIANCE DEADLINES
- Sept. 30: End of Q3
OCTOBER 2023 HR COMPLIANCE DEADLINES
- Oct. 16: Tax return deadline for those who filed an extension
- Oct. 31: Deadline to file Form 941, employer’s quarterly tax return
NOVEMBER 2023 HR COMPLIANCE DEADLINES
- No important deadlines.
DECEMBER 2023 HR COMPLIANCE DEADLINES
- Dec. 1: Remind employees to submit a new Form W-4 if withholding allowances have changed or will change in the next year.
- Dec. 31: End of Q4
Paycom’s 2023 HR & Payroll Calendar has the above compliance deadlines and more, including national bank and cultural holidays. Get ahead on your 2023!
DISCLAIMER: The downloadable calendar, associated dates and all other information displayed herein is for general informational purposes only. Accordingly, Paycom does not warrant the completeness or accuracy of the information. The information is provided to you on an as-is basis, with no assurance of completeness, accuracy or timeliness of the information and without warranty of any kind, express or implied, including but not limited to warranties of performance, merchantability and fitness for a particular purpose. It does not constitute the provision of legal advice, tax advice, accounting services or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional tax, accounting, legal or other professional advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation.
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