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Get Organized! Some Helpful Tips for More Efficient Performance

Ashley Jezek | December 22, 2020

How do you organize and prioritize the tasks in your project queue? Do you prefer Gantt charts or Stephen Covey’s 4-quadrant system? Maybe you just like a standard calendar. A simple look at how we address those to-do list items can deliver process improvements that mean more effective performance, smoother execution on your projects and an overall lower stress level in your day-to-day life.

We’ve collected a few helpful tips to keep your projects on track.

Tip #1 – The overview

When looking at project organization, your first step is a clear and accurate assessment of your current status with the various projects. Make sure each project has a hard deadline and a relative position on the priority list. This not only puts you on a solid footing for success, it’s also a good practice to follow any time prioritization is a part of your workflow.

Tip #2 – Buy-in

As you work toward fine-tuning the way you address prioritization and efficiency, it’s important to discuss and brainstorm your chosen plan with leadership and your team for a number of reasons. Transparent communication is key to getting organizational buy-in, and it helps reduce efficiency-hampering friction when individuals or groups aren’t fully aware of the details regarding particular projects. You can also harness the full power of your group to devise ways to help you achieve the performance goals that you’ve set.

Tip #3 – Streamlining information

Enhanced communication can mean more meetings, which are essential to keep everyone on the same page. Without active constraints, however, meetings can expand beyond their original scope and their benefit can be quickly lost. Preparing a list of action items before and following each meeting can focus everyone’s efforts on the goal of improved efficiency.

Tip #4 – Have the right tools

As you begin your reprioritization and efficiency efforts, take time to ensure you have the tools required for success. This could be as simple as a calendar or rolling to-do list allowing you to track the tasks immediately before you.

Tip #5 – Apply your standards consistently

With proper organization and resources in place, it’s important that incoming projects conform to these new standards or you’ll end up back where you started. Before new projects enter the queue, get clear direction on priority list positioning and deadlines. Great care should be used in setting project deadlines. Setting an unrealistic deadline can have serious downstream consequences affecting your finances, strategic planning and organizational morale.

Tip #6 – Self-care shouldn’t be optional

All processes have their inputs. In this efficiency and prioritization effort, one of the most important inputs is you. Be sure to practice good self-care and recognize your well-being as a process component that’s just as vital as any other. Self-care is different for everyone, so take a walk, spend time with your family or just do whatever it is that recharges your batteries. You’re in this for the long haul, so give yourself the latitude to step away and refresh every once in a while.

Tip #7 – Be patient

Lastly, recognize that change takes time. Improvements will be incremental, and the real results of your efforts might not be immediately visible. Reprioritizing and searching for efficiency can revitalize your professional journey, and it’s a journey worth undertaking.

If you’d like to hit the ground running and join a group of individuals with the drive to take things to the next level, you should apply for a position at Paycom today!

About the author
Author picture, Ashley Jezek
Ashley Jezek
As a recruiting marketer for Paycom, Ashley Jezek helps the recruiting teams determine their goals and assists with strategy development. Her efforts include campaign management, engaging with top talent and increasing brand awareness. After earning a public relations degree from the University of Oklahoma, Jezek served as marketing team lead for OU's Tom Love Innovation Hub and joined Paycom as a marketing database specialist. Her hobbies include spending time with her family, attending concerts and cooking.