ASSET MANAGEMENT
Automatically connect your assets to workspaces and people in one database to simplify assigning, tracking and recovering your organization’s property
WHAT IT DOES
Your assets, people and workspaces. All in one place.
Asset management is how a business assigns, tracks and recovers the property its people use. These items include computer equipment, software licenses, vehicles, furniture, uniforms and office supplies — all automated across their full asset life cycle. Paycom builds that capability into the same single software that already manages your workforce.
Manually reconciling spreadsheets and disconnected inventory tools only leads to stress, confusion and the potential for resources to fall through the cracks. Our Asset Management tool runs seamlessly in Paycom’s single database, simplifying, automating and optimizing how you assign, track and manage your organization’s resources. It’s another way Paycom helps simplify a critical layer of the employee life cycle.
Leave no asset untracked
Without a clear and consistent way to monitor materials, missing resources and delayed setups could define your employee experience. Asset Management gives you a clear record of company property, such as laptops, furniture and any equipment your people use. Plus, each asset shows its status, value and location, so you always know what’s assigned to people or workspaces and what needs to be recovered. The result is one source of truth for the entire asset life cycle, from first assignment to final recovery.
Streamline your seating chart
Never lose sight of any employee’s workspace. By simply uploading a photo or floor plan, you can quickly build a seating chart and assign employees and assets to specific desks, offices or rooms through an intuitive, drag-and-drop experience. You can easily map a single location or scale up to buildings, floors and regions.
Report with confidence
No need to cross-reference confusing records and third-party systems for the insight you need. Since Asset Management runs in Paycom’s single database, it includes built-in reports on asset ownership, assignment status, inventory distribution, audit logs, seating assignments and other factors you need to consider.
FULL-SOLUTION AUTOMATION
Manage and scale your workforce in a single software
Once you set the seat and equipment a role needs in our Position Management tool, Paycom automates the rest. From the moment you hire an employee to their last day and everything in between, Asset Management automatically assigns their workspace and required resources.
As soon as IT needs to set up a workspace, it can see exactly what’s required right from an intuitive dashboard, which also allows it to easily track assigned assets. All without a tedious back-and-forth between IT and HR. And when an employee leaves, Asset Management automatically flags the equipment they used for recovery, since it all updates in real time within Paycom’s single database.
WHY PAYCOM?
Because scaling up should be simple
Since Asset Management runs in the same single HCM database as all of Paycom’s tools, you can quickly and easily:
- eliminate asset tracking gaps
- reduce onboarding friction
- prevent lost and unreturned assets
- equip employees with the right resources
- implement large-scale workplace changes
- make key decisions around materials
- automate the recoupment costs of lost or uncollected assets through payroll
HOW IT’S DIFFERENT
The first HCM software with a built-in seating chart
While other HR tech providers require you to manage assets and workspaces through third-party tools that add cost, risk and confusion, we built that functionality into our software. Asset Management is an industry-first tool that combines a seating chart with asset tracking in a single database.
Role-based asset intelligence
Eliminate guesswork and scale with confidence. With Asset Management, Paycom identifies the exact resources a role requires to help you proactively address material gaps before they become problems.
An intuitive testing environment
Verify changes before you finalize them. Our Asset Management tool allows you to plan large seating or asset changes safely, so you can publish modifications when you know you’re ready.
Holistic workforce alignment
Across the entire employee life cycle, Asset Management helps ensure consistency for everyone. Seating and assets stay tied to hiring, role changes and terminations to empower every employee with the right setup.
Award-winning HR and payroll innovation
Who we help
Eliminate the burden of asset tracking
Keeping up with inventory manually or through third-party tools creates a frustrating experience for everyone. Here’s how our Asset Management tool simplifies the process for leaders at every level.
HR leaders
On one convenient dashboard, this tool centralizes asset data, workspaces and people. From onboarding to offboarding, employee transitions are smoother and more consistent, eliminating manual work and downstream errors.
IT
Because Asset Management connects equipment to seats and workspaces, IT can easily find materials faster, recover them effectively and spend less time investigating where assets are.
Executives
Get deeper insight into how spaces and assets are used. Role-based intelligence and real-time reports support smarter and faster decisions to reduce wasted resources and help ensure confident scaling.
Frequently Asked Questions
Learn more about asset management software
IT asset management is how a business keeps track of the technology and equipment its people use — recording each item, assigning it to employees and following its status, value and location across its life cycle. Paycom builds that record into the same single software that manages your workforce, replacing spreadsheets and disconnected inventory tools.
Asset Management is an automated tool for managing your workplace built right into Paycom’s single HR and payroll software. It combines seating and space management with asset tracking, so you can see who sits where and who has what, all in one place.
Asset Management allows you to easily create and upload a floor plan or photo, then drag and drop people and resources to build a seating chart. You can easily assign employees to desks, offices or rooms and see what’s assigned versus open. It’s a first-to-market tool for HR software that requires no third-party tech.
You can track both physical and nonphysical property. That includes laptops, monitors, uniforms, furniture, tools, vehicles, software licenses and equipment. Asset Management also allows you to create your own categories, types and fields.
Asset Management allows you to set the following statuses:
- Inventory
- Assigned
- Maintenance
- Needs Recovery
- Lost
- Retired
Each asset also shows its current value and location by employee, room or inventory.
Simply set the seat and equipment a role needs in Paycom’s Position Management tool, and when a new employee is hired, their workspace and tools are assigned automatically. IT can also see what to set up, so new hires are ready from Day 1.
Assets are flagged for recovery, and you can track what’s returned versus what’s lost. The dashboard shows the total value at risk, so you know which assets to prioritize.
Yes. Asset Management knows what a role requires, compares it to what’s actually assigned and flags anything missing or auxiliary.
Yes. Asset Management works with third-party barcode scanners you already own for quick asset assignment.
No, Asset Management is built into Paycom’s single software and requires no third-party integration. Everything runs in Paycom’s single database.
Asset Management’s built-in reports cover asset ownership, assignment status, inventory distribution, audit logs and historical data, and seating assignments by employee and workspace. Reporting lives in Paycom’s Report Center tool.
Explore these resources for greater insights
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